By attending our sessions you agree to these terms and conditions set by Acorn Gymnastics with guidance from Independent Gymnastics Association – IGA.
Attire –
Our dress code is designed to safeguard the participants and coaches. The following should be adhered to during training and events:
- wear appropriate tightly fit clothing which covers the torso. Such as; unitard, leotard, t-shirt & shorts or leggings..
. • The wearing of clothing of raised adornments or items with buckles or clasps, zips or loops are dangerous and are prohibited. - If hair is long enough to be tied up, it should. Hair should be kept out of the face.
- Participants should work in bare feet or gymnastics slippers.
- Fingernails should be no longer than the end of the finger.
- Participants should be aware of the risks associated with wearing spectacles and minimise the risks by wearing flexible frames, an elastic sports band or contact lenses to ensure safety.
Body Piercing and Adornments –
Jewellery must not be worn.
If it can be removed, it should be.
If it is impossible to remove a piece jewellery or adornment then they must be sufficiently covered with protective tape.
Newly pierced stud earrings need to be covered with protective tape but must be removed as soon as possible (normally after six-weeks).
Items worn for religious or medical reasons need to be covered by a sweatband taped in place to ensure the jewellery is covered. Certain items may be deemed unsafe by the coach in charge.
Classes –
Parents/Guardians will become a member with IGA before their second session with Acorn Gymnastics. Where the child is already a member the parent/guardian will inform IGA that they have changed clubs or add Acorn Gymnastics as an additional club.
Acorn Gymnastics will, where possible provide a place in a class for you at your preferred time and day.
Acorn Gymnastics reserves the right to replace Coaches if necessary, once the term has started, should this occur course refunds will not be given.
Coaches are only responsible for gymnasts during the independent sessions and parents/guardians are responsible at all other times. The sessions begin when the Coach accepts charge of gymnasts and ends when the session finishes and children are passed back to their parents/guardians.
Parents/guardians are responsible for their other children not partaking in sessions at all times whilst in the facility.
Parents/guardians are responsible for children when they are using the toilets during preschool sessions and they will be supervised by their parent/guardian when doing so.
No phones. Parents/guardians who are on their phones are not supervising their children and therefore not being safe. They will be asked to leave with their child until they are ready to join in the session.
No photography or filming is permitted during a session unless permission from the coach and all other members is sought and given.
Acorn Gymnastics are not responsible or liable for any loss, theft or damage to personal property left within the facility or car park.
All parents/guardians are encouraged to supply Acorn Gymnastics with mobile telephone numbers for quick communication purposes and keep us informed of any changes to them.
Acorn Gymnastics may suggest an alternative class that would better suit your child’s skill level, where possible, we will not move your child unless agreed by you.
Party bookings –
By booking or attending a party with us, you agree to the terms and conditions of Acorn Gymnastics.
Acorn Gymnastics will reserve your party booking once the booking deposit has been received.
Acorn Gymnastics reserves the right to replace Coaches if necessary.
Parents/guardians are responsible at all times within the hired space.
All preschool children will be supervised by their parent/guardian when joining in and using the toilets.
No photography or filming is permitted during a party unless permission from the coach and all other members is sought and given before the party starts.
Acorn Gymnastics are not responsible or liable for any loss, theft or damage to personal property left within the facility or car park.
All parents/guardians attending should be registered on the private class schedule via the link provided.
Payment and refund policy –
Full payment is to be made prior to attending sessions. Admittance will not be given if payment is not made. We have partnered with Class For Kids for booking our sessions. Payment is set by us and the platform fees are then deducted from the session price.
Monthly recurring payments/subscription payments will be used for most classes and bookings will be on a termly basis with payments split across 12 months for term time sessions. Payments will be taken on the 1st of the month.
Personalised sessions and parties need to be paid as soon as possible and by the latest 2 weeks beforethe session date. Refunds will be at the discretion of the management team but if a refund is authorised, it will be given minus the non-refundable deposit and any platform fees incurred by us.
Any refunds issued by Acorn Gymnastics for block bookings of Preschool sessions will be in the form of credits against your account minus the platform fees and will be used against the following terms fees. Platform fees cannot be refunded. Should you not wish to enrol for the following term, credits may be lost.
Acorn Gymnastics will not issue credits for missed session or for lessons missed due to holidays. Your payment is to reserve your place in the class. However, if you arrange in advance, we may be able to offer an alternative session if places are available and suitable.
Refunds for unwanted courses will only be given within 7 working days of making the booking and before the start of the next course so this place can then be filled. Where the term starts less than 7 working days after the refund request, we will only be able to refund the fees less the first session cost.
Medical refund requests must be put in writing to info@acorngymnastics.co.uk and are given at the discretion of the management.
In the rare event of a facility closure or staffing issues Acorn Gymnastics will make every attempt to contact customers as soon as possible via text, email and or phone, via social media and on our Web Site. If a catch up session cannot be arranged, a credit will be added to your account.
**
Code of Ethics** – Acorn Gymnastics follows the code of Ethics as set out by British Gymnastics, this can be viewed on the IGA Website.
Behavioural policy – Acorn Gymnastics operates a code of conduct for all gymnasts and guardians. Verbal or Physical abuse will not be tolerated. Should a gymnast be excluded from the Gymnasium, no refund of course fees will be given.
1st instance of misbehaviour – The coach will speak to the child clearly explaining why they are being reprimanded and why their behaviour is unacceptable. The coach will also make the parent aware after the session and document this.
2nd instance of misbehaviour – The coach will speak to the child clearly explaining why they are being reprimanded. After the session, a member of the Acorn Gymnastics management team will ask to see the gymnast and their parent/guardian to discuss why they have been reprimanded and what is expected going forwards by the coach. At this point all parties will be informed that this is the final warning.
3rd instance of misbehaviour– The child is asked to leave the Acorn Gymnastics permanently. This is only done in extreme cases.
**
Child protection policy** – Acorn Gymnastics takes the safety of children and vulnerable adults very seriously, and follows the guidance provided by IGA Child Protection and Safeguarding Protocol. All our staff and volunteer coaches have a valid DBS certificate.
Medical conditions policy – It is necessary for us to know of any medical conditions so that we can ensure the safety of Parents/Guardians and Children. You agree to inform us of any medical conditions so we can put the necessary provisions in place for adults or children.
Changes to our Terms and Conditions – We keep our terms and conditions under regular review. These terms and conditions were published on 1st March 2022 and last updated on 7th November 2025.
We may change the terms and conditions from time to time, when we do, we will inform you via email and in our Whatsapp announcement group.
Acorn Gymnastics 